Overview

Applicant pools are lists of email addresses from your applicant tracking system that you upload to Suited. Each applicant pool can hold up to 2,500 emails.

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It is critical that all candidates are uploaded to Suited via applicant pools at least 72 hours before results are needed to allow Suited to follow-up with missing candidates.

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Applicant pools allow you to organize candidates within Suited for easy sorting and exporting. They are designed to be flexible to align with your current recruiting process.

<aside> <img src="/icons/light-bulb_gray.svg" alt="/icons/light-bulb_gray.svg" width="40px" /> You could create applicant pools by open position, by hiring office, by school, or however you segment your recruiting process.

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Applicant pools also enable Suited to automatically follow-up with candidates on your behalf who may not have completed their assessment.

<aside> <img src="/icons/light-bulb_gray.svg" alt="/icons/light-bulb_gray.svg" width="40px" /> Once a candidate email is added to an applicant pool, Suited automatically follows-up with applicants whom have not yet signed-up or whom have not completed the assessment.

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<aside> <img src="/icons/light-bulb_gray.svg" alt="/icons/light-bulb_gray.svg" width="40px" /> Note: candidates can be added to more than one applicant pool. They will only receive this invitation to connect and set of reminders the first time they are added to a pool.

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Creating an applicant pool

  1. In the recruiter app, navigate to the Applicant Pools tab.
  2. Click + New Pool and name your applicant pool.
  3. Copy all email addresses from your list of candidates (e.g. from an ATS export) and paste them into the form. The form will check to ensure only valid email addresses were added.
  4. Click Save.

<aside> <img src="/icons/arrow-right-basic_gray.svg" alt="/icons/arrow-right-basic_gray.svg" width="40px" /> Applicant pools are limited to 2,500 candidates. If you have a list with more than 2,500, we recommend splitting the list into chunks in similarly-named applicant pools. You can join them together when filtering and exporting.

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Viewing candidate statuses

You may view the status of all candidates added to an applicant pool by clicking the arrow icon. The statuses are as follows: